What is Fleet Management System? - Inbox Infotech
Key Takeaways
From vehicle acquisition to asset disposal, fleet management is a set of procedures that give businesses access to and control over all information pertaining to their vehicles and other assets. As technology has improved, more businesses have turned to fleet management software to manage the cost of ownership, improve maintenance planning, and provide better visibility into asset and vehicle utilization. As the role of the fleet manager changes, more businesses are finding that digital processes that streamline activities and eliminate inefficient manual tasks are beneficial.
What Is Fleet Management System?
Over the past ten years, fleet management has undergone a complete transformation as businesses have begun to realize the benefits of an efficient fleet to their operations. Fleet management teams are now in charge of a wide range of activities, including driver management, compliance management, operational efficiency, and environmental impact, in addition to procuring and maintaining vehicles.
More and more teams are turning to fleet management system because it gives them a place to record and access the information they need to keep up with the ever-changing demands of their job as the role of the fleet manager continues to evolve.
The right software can give fleet managers complete visibility into all of their fleet operations, help them streamline day-to-day tasks, and help them find deeper issues that affect the performance of the fleet and the business.
What Is A Fleet Manager Responsible For?
Fleet managers are responsible for performing routine vehicle service and maintenance, among other things, to ensure that everything runs as smoothly as possible at all times. Making inspections, scheduling maintenance, reporting, and other tasks are all examples of this.
In addition, fleet managers are responsible for establishing organizational guidelines for the purchase and retirement of vehicles, setting goals (and expectations) for driver performance, and paying attention to key metrics that provide valuable insight into the performance of the fleet as well as individual vehicles and drivers.
The role of the fleet manager may also encompass asset utilization and route planning, as well as fuel consumption and costs. The company's telematics system or fleet management system is typically owned by the fleet manager.
Digitization & Fleet Management Software
Due to the ongoing development of fleet management software, mobile applications, and a deeper level of system integration, the fleet management system has become increasingly digitalized over the past ten years. The following are some key areas where our fleet management solutions can digitize your entire operation:
Maintenance Planning: A digitized schedule enables fleet managers to identify excessive wear and tear before it becomes a major problem and ensures that vehicles receive routine maintenance. This, thus, diminishes vehicle free time and upkeep costs.
DVIR: Drivers can quickly and effectively report vehicle and maintenance issues with Digital Vehicle Inspection Reports (DVIR). By eliminating unanticipated downtime and drawing attention to problem areas in real-time, photo upload capabilities aid in keeping vehicles on the road.
Dispatch/Job Management: You can automate customer communication and create daily run sheets, assign one-time jobs to your team, monitor progress, and manage digital job management from a single application. In addition, these tools help to streamline the workflow of the process and include proof of delivery (a photo and signature).
HOS/ELD: Electronic logging devices (ELD) for hours-of-service (HOS) are required by law for many fleets that must keep a driver record of duty status. The management of driver hours is made simpler and job assignments are made easier with an ELD solution that is integrated with your fleet management system.
Safety for Drivers Real-time data on driver behavior and the automatic creation of driver risk profiles aid fleet managers in identifying high-risk drivers and developing individualized coaching programs. Driver safety league tables that can be used in safe driving incentive programs are another feature of many fleet management systems.
Because they function as a single source for gaining real-time visibility into the state of the entire fleet, these kinds of solutions make the job of a fleet manager much easier to manage. Additionally, when your fleet management software is integrated with other applications utilized by the business, it makes it simpler to transfer information throughout the organization. This facilitates better and more informed decision-making, increases efficiency, and speeds up the transfer of data.
Why Do Businesses Use Fleet Management Software?
Benefits of fleet management software include improved driver behavior, cost analysis, and real-time visibility into the location and performance of the fleet. The data presented by modern fleet management software is easily understood by businesses and goes beyond location tracking to provide insight into vehicle performance and efficiency.
Software for fleet management can assist you in obtaining objective information about driver safety, highlighting risky behaviors like speeding or harsh braking, and determining which drivers require additional training. Your fleet's compliance with federal and state laws must also be maintained.
Fleet managers can get the most out of their assets by implementing preventative maintenance schedules thanks to the technology's ability to support proactive maintenance efforts. Numerous organizations additionally use versatile applications that empower moment information move and openness, thus assisting them with rapidly distinguishing issues that might have gone unseen or transformed into bigger issues.
What Should Fleet Managers Look For In Fleet Management Software?
A cloud-based fleet management system should always be purchased by fleet managers. Putting away information in the cloud implies that data is open day in and day out/365 from any gadget and in any area with a functioning Web association. This is especially helpful for fleet managers who still need to keep an eye on the fleet despite spending a lot of time out in the field.
When switching fleet management software or purchasing for the first time, a company should look for the following fundamental features:
Automation tools: Drivers and fleet managers can be alerted in real-time of route changes, vehicles that are off course, and unsafe driving behaviors through custom alerts and in-cab notifications.
Data Insights: A data set is one thing. However, it is essential to be able to comprehend data and use it to make decisions. Using artificial intelligence, programmable dashboards, and reports can anticipate and highlight potential issues in advance.
Safety Analytics: Safety is an important part of any software platform for fleet management. It is essential to maintain a safe workplace to know where your vehicles are and how they are operated.
Performance Measurement: If you want to keep costs for your fleet under control, one of the most crucial aspects is probably how well your vehicles perform and are used. Fleet management software helps you get the most out of your investment in a variety of ways, including performing routine maintenance and identifying performance issues with your vehicle before they become a problem.